Managing daily tasks effectively is crucial for productivity, especially when working with tight schedules. If you use monday.com, you might find it useful to track your tasks on an hourly basis. Fortunately, with the Hourly Gantt feature, you can easily visualize your tasks and manage time efficiently. Here’s a step-by-step guide to setting up an hourly task-tracking system within Monday.com.
Feature 1 : Hourly Gantt
Step 1: Create Time Columns
Before you integrate the Hourly Gantt feature, you need to set up your main table with two essential columns. Please use HOUR columns for this:
- Start Time: This column records when a task begins.
- End Time: This column logs when a task is expected to be completed.
These two columns will help structure your Gantt chart and provide a clear visualization of your schedule.
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Step 2: Install the Hourly Gantt App
To integrate an Hourly Gantt Chart into your Monday.com workflow, follow these steps:
- Open the App Store within Monday.com.
- Search for “Hourly Gantt.”
- Install the app (if you haven’t already). If you have it installed, simply open the app on your board.
This app helps transform your task list into an interactive Gantt chart, making it easier to see how your day is structured.
Step 3: Configure the Hourly Gantt Chart
Once the app is installed and launched, follow these steps to configure it:
- Open the Hourly Gantt feature on your main board.
- In the settings menu, select the two columns you created earlier:
- Start Time Column
- End Time Column
- There are two optional fields:
- Status Column: This helps track the progress of each task.
- Date Column: This assigns tasks to specific days, making scheduling more precise.
After selecting the necessary columns, refresh the page to update the chart.
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Step 4: View and Utilize Your Hourly Gantt Chart
Once refreshed, your Hourly Gantt Chart will be ready. This visualization helps you:
- Monitor task durations at a glance.
- Identify overlapping tasks to manage time conflicts.
- Ensure efficient task allocation to meet deadlines.
By using this feature, you can streamline your daily workflow, reduce time wastage, and stay on top of your responsibilities.
Feature 2 : Calendar Hourly Gantt
You can also use this app in a Calendar view to schedule your tasks.
Step 1: Create Time Columns
Before you integrate the Calendar Hourly feature, you need to set up your main table with two essential columns. Please use HOUR columns for this:
- Start Time: This column records when a task begins.
- End Time: This column logs when a task is expected to be completed.
Now add a DATE column. This is compulsory
Step 2: Configure the Calendar Hourly View
Once the app is installed and launched, follow these steps to configure it:
- Open the Calendar Hourly View feature on your main board.
- In the settings menu, select the three columns you created earlier:
- Start Time Column
- End Time Column
- Date Column: This assigns tasks to specific days, making scheduling more precise.
- This is a optional fields:
- Status Column: This helps track the progress of each task.
After selecting the necessary columns, refresh the page to update the chart.
Step 4: View and Utilize Your Calendar/Scheduler
Once refreshed, your Calendar Hourly View will be ready. This visualization helps you:
- Monitor task durations and dates at a glance.
- Schedule tasks for day, week, month
- Ensure proper utilization of resources and time throughout any time frame
- View daily agenda
Final Thoughts
Tracking tasks on an hourly basis can significantly enhance productivity, whether you’re managing personal tasks or a team’s workload. The Hourly Gantt feature on Monday.com makes it easy to plan, track, and adjust your schedule dynamically.
Stay tuned for more tips on how to optimize your workflow using Monday.com!